Import CSV Into QuickBooks: How-To Guide

October 24, 2022

Import CSV Into QuickBooks: How-To Guide

If you are using QuickBooks to manage your business finances, you likely want it to be the repository for all your financial data. You’ll probably have statements from vendors, bank statements, or other documents that you want to import into QuickBooks to track expenses and other financial details. If you have a CSV file with the information from these documents, it's easy to import them into QuickBooks Desktop or QuickBooks Online.

In this article, we will go over what a CSV file is and how to import a CSV file into QuickBooks.

What is a CSV file?

CSV stands for comma-separated values, and it is a file format that is used to store information in rows and columns. A CSV file can hold any kind of information, from simple data like a phone number or address to complex data like an inventory list. That makes it very flexible for many uses in the business world. In fact, CSV files are often used to import data into applications, databases, or spreadsheets. You can also import this type of file into QuickBooks Online and QuickBooks Desktop.

Can I import a CSV file into QuickBooks?

Yes! You can import any kind of transaction you may have that is documented in a CSV file. The most common ones you will see are customer bills or vendor bills that have been sent to you in the form of a CSV file. You may also have received a vendor statement in the form of a CSV file and want to import that data into QuickBooks. You can even import customer invoices, employee time sheets, inventory lists, or any other financial information.

What transactions can you import into QuickBooks with a CSV file?

You can import just about any type of financial transaction record into QuickBooks with a CSV file. As mentioned, you can import vendor statements, bank statements, various lists, invoices, and much more. QuickBooks can also import data from other file formats, but CSV files are the most versatile and they are the industry standard for importing this sort of financial data into QuickBooks.

What types of lists can you import into QuickBooks with a CSV file?

You can import any type of list data into QuickBooks using a CSV file. Customer lists, vendor lists, employee lists, or location lists can all be imported with a CSV file. You may have a spreadsheet with your customer or vendor information, or you may have another type of list that you want to import into QuickBooks. You can create a CSV file with the data from your spreadsheet and then import it into QuickBooks to keep it in one place. This makes QuickBooks a one-stop shop for your business data.

Can I import bank transactions into QuickBooks with a CSV file?

If you have a CSV file from your bank with all of your transactions, you can import that into QuickBooks as well. Once the bank transactions are in QuickBooks, you can create an account for each one and use them just like any other account in your company. You can even create graphs and charts that show the transaction details for each account. You can also track the history of each account, and create budgets and forecasts based on the account history. That said, just keep in mind that each account must be linked to a general ledger account in QuickBooks.

How do I import a CSV file into QuickBooks Desktop?

The process of importing a CSV file into QuickBooks Desktop is very easy and it should only take you a minute or two to complete the entire file transfer. Let’s go over how to do it now so that you’ll be able to perform this operation whenever you need to.

Follow these steps to import CSV into QuickBooks Desktop:

1. Open your company file and then click the “File” menu.

2. From there, select “Import.”

3. Once the “Import” menu appears, choose the “Excel” option.

4. You can then choose the CSV file that you want to import.

Once the file is imported, you can select the columns in the spreadsheet to link to your general ledger accounts. This process can vary slightly based on the version of QuickBooks desktop you’re using, but it’s very similar across the board.

How do I import a CSV file into QuickBooks Online?

The process of importing a CSV file into QuickBooks online is very similar to the process for importing data into QuickBooks Desktop as described above. The only real difference is that the options have different names.

Follow these steps to import CSV into QuickBooks Online:

1. Click the “Company” menu and then click “Data”.

2. When the Data menu appears, select “Import Data.”

3. Once the “Import Data” menu appears, select “Import Excel File

4. Now just select the CSV file that you want to import.

Conclusion

Importing a CSV file is a great way to get data into your accounting system. You can import any data that is listed in the file and link it to your general ledger accounts. Once the file is imported, you can use it as a simple reference to track your data easily. It can be a great tool to keep your finances organized and under control. Keep in mind that you can only import data that is listed in the CSV file. You cannot import new data using this method. You can only import data that is already in the file.

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