What is QuickBooks IIF file?

October 18, 2022

What is QuickBooks IIF file?

QuickBooks IIF file is a type of file that you can use to import your company's financial data into QuickBooks. This file contains all of your account information, including your customer and vendor information, as well as your product and service data.

If you are switching to QuickBooks from another accounting software, you will likely need to create an IIF file in order to import your data. In this blog post, we will discuss how to create an IIF file and import your data into QuickBooks.

QuickBooks IIF file (What is an IIF file in QuickBooks?)

A QuickBooks IIF file is an Intuit Interchange Format file. This file type was created by Intuit in order to make it easy to transfer data between different QuickBooks files. 

IIF files are saved in a text format and can be viewed in any text editor, such as Microsoft Notepad. However, IIF files are not meant to be edited manually. If you need to make changes to your data, you should export your data from QuickBooks into a CSV file, make the necessary changes in a spreadsheet program like Microsoft Excel, and then import the CSV file back into QuickBooks.

How do I create an IIF file in QuickBooks?

There are two ways to create an IIF file:

1) Use the Export feature in QuickBooks

2) Use a third-party conversion tool

 

We will discuss both methods below.

 

Method 1: Use the Export feature in QuickBooks

To export data from QuickBooks into an IIF file, follow these steps:

1) Go to the File menu and click Export > Lists to IIF Files.

2) In the Export window that opens, select the type of list you want to export. For example, if you want to export your customer list, select Customers & Jobs from the drop-down menu.

3) Click the Export button.

4) In the next window, choose where you want to save the IIF file and click Save.

 

Method 2: Use a third-party conversion tool

If you need more control over the data that is exported or if you want to export data from QuickBooks into a format other than IIF, you can use a third-party conversion tool like Transaction Pro Importer for QuickBooks (Desktop). This tool allows you to map your data fields so that they match the fields in QuickBooks and then export the data in IIF or other formats.

 

1) Download and install Transaction Pro Importer for QuickBooks (Desktop).

2) Open the program and click the New button.

3) Select the type of file you want to import. For this example, we will choose Excel File.

4) Click Next. 

5) Click Browse and select the Excel file containing the data you want to import. Then click Open.

6) Click Next.

7) Map your data fields to the corresponding fields in QuickBooks. For this example, we will map the Name field to the Customer:Name field in QuickBooks. To do this, simply click on the Name field in the left column and then click on the Customer:Name field in the right column.

8) Once all of your fields have been mapped, click Next.

9) Review your data for accuracy and then click Finish.

10) Your data will now be imported into QuickBooks!

Where do IIF files go in QuickBooks?

When you export data from QuickBooks to an IIF file, the file is saved in a default location on your computer. The exact location depends on which version of QuickBooks you are using and which operating system you are running.

For QuickBooks for Windows

The default location is C:\Users\Public\Documents\Intuit\QuickBooks\Sample Company Files.

 

For QuickBooks for Mac:

The default location is /Users/<username>/Documents/Intuit/QuickBooks/Company Files/.

What is an IIF file?

An IIF file is a text file used by QuickBooks that can be imported or exported to transfer data between two different versions of QuickBooks or between QuickBooks and another program. IIF files use the .iif extension and can be opened in any text editor, such as Microsoft Notepad or Apple TextEdit.

How to open an IIF file?

You can open an IIF file in any text editor, such as Microsoft Notepad or Apple TextEdit.

How to import an IIF file into QuickBooks?

To import an IIF file into QuickBooks, go to the File menu and select Import > IIF Files. Then, browse for the IIF file you want to import and click Open. QuickBooks will then display a message asking if you want to import the data from the IIF file. Click Yes to continue.

Can I edit an IIF file?

Yes, you can edit an IIF file using a text editor such as Notepad or TextEdit. However, you should be careful when editing IIF files because they are structured in a specific way and any changes that you make could render the file unreadable by Quickbooks.

If you need to make changes to an IIF file, it is best to export the data from Quickbooks into a CSV file, make your changes to the CSV file, and then import the CSV file back into Quickbooks.

How do I create an IIF file in Excel?

If you're looking for how to create IIF file for Quickbooks in Excel, you've come to right place. Although Quickbooks doesn't have an export feature to directly create IIF files, you can use Excel to export your data into the IIF format. 

First, open your Excel spreadsheet and select the data you want to export into Quickbooks. Then, go to the File menu and select Save As. In the Save As dialog box, select the Text (Tab delimited) (*.txt) file type and click Save.

Next, open the IIF file you just created in a text editor such as Microsoft Notepad or Apple TextEdit. You'll need to make a few changes to the file before it can be imported into Quickbooks. First, change the extension from .txt to .iif. Then, add a semicolon (;) at the beginning of each line. Finally, save the file.

You can now import the IIF file into Quickbooks. To do so, go to the File menu and select Import. In the Import dialog box, select the IIF file you want to import and click Open. Quickbooks will now import your data. 

You may encounter errors when importing IIF files into Quickbooks. If this happens, it's usually due to incorrect formatting in the IIF file. To fix these errors, open the IIF file in a text editor and check for any errors. Once you've found and fixed the errors, you should be able to import the file into Quickbooks without any problems.

Can you convert CSV to IIF?

Yes, there are a few CSV to IIF converter tools available online. One popular tool is the CSV2IIF converter from Big Red Consulting. This tool allows you to convert CSV files into IIF format so that you can import them into Quickbooks.

Another popular tool is the CSV2QBJ converter from MoneyThumb. This tool also allows you to convert CSV files into IIF format so that you can import them into Quickbooks.

These converters can be found by searching for "CSV to IIF converter" on your favorite search engine.

What is the difference between CSV and IIF?

The main difference between CSV and IIF files is the format that they are saved in. CSV files are saved in a comma-separated values format, while IIF files are saved in an Intuit Interchange Format.

IIF files can only be imported into Quickbooks, while CSV files can be imported into a variety of different applications.

If you need to convert a CSV file into an IIF file so that you can import it into Quickbooks, you can use one of the many CSV to IIF converter tools available online.

How LiveFlow can help

LiveFlow is a cloud-based accounting solution that allows you to import your Quickbooks data into Google Sheets automatically and in real time. LiveFlow can also help you to export your data from Google Sheets into Quickbooks IIF format so that you can import it into Quickbooks.

Book a demo with us today to find out more about how LiveFlow can help you to manage your Quickbooks data.

LiveFlow works well with iif files and can assist you with automated reports

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