How to Write a Check in QuickBooks Online

If you’ve been working as an accountant or bookkeeper for a while, there’s a good chance you remember manually writing out checks to pay vendors, suppliers and service providers. Fortunately, these days, with software like QuickBooks, you can skip the hand cramps and ink stains, and print your checks directly from your software. All you need to know is how to write a check in QuickBooks online.

If you’re wondering how to write a check in QuickBooks online, or how to write a check in QuickBooks in general, you’re in the right place. Here’s how it works.

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How do I write a check from QuickBooks?

The good news is that it’s really simple to write a check in QuickBooks. If you plan to use QuickBooks online to write checks, this is what you will need to do:

·   Click the plus sign in the top right of the screen

·   Go to the Vendors tab and then select Check

·   Select the vendor you want to pay

·   Select the bank account you will be sending the check from

·   Choose the expense type from the Account tab

·   Enter the check amount

·   If the check will be recurring, make sure that you check the recurring payment box

·   Click save and new

Once this process is completed, the check will be created in QuickBooks, and the next step is simply to print it off, have it signed and mail it to your vendor.

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How do I enter a manual check in QuickBooks Online?

If you are wondering about how to enter a manual check in QuickBooks online, you might be wondering how to enter a check you wrote out manually, on paper. Or you might be wondering how to write a check in QuickBooks and print it from the system. Here is some information about both options:

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How to enter a paper check into QuickBooks online

In most cases, if you use QuickBooks to print your checks, you will do a check run once a month, weekly or biweekly or on some other schedule. However, if you still have paper checks, you might also write the occasional check out the old-fashioned way. Here’s how you can capture them in QuickBooks:

1. Go to Select, and then New

2. Go to the vendors section

3. Select the Check option

4. Enter the date on the check

5. Enter the check amount

6. Uncheck “Print Later”

7. Enter the check number

8. Enter the person or organization you paid in the “Pay to the Order” field

9. Save and close

It might seem like you are doing twice the work this way, but it’s very important to enter your handwritten checks into QuickBooks, so that you can track and reconcile all your payments correctly.

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How to manually enter check information in QuickBooks

If you are wondering how to manually enter check information into QuickBooks, the process mentioned above in the “How to Write a Check In QuickBooks” section will get it done. Usually, your accounting team will have check runs, where they will write and print checks in batches. But occasionally, you might have to print a single check for an urgent payment.

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Can I handwrite a QuickBooks check?

If you are wondering if you can print blank checks from QuickBooks, then the answer is yes. It is possible to enter only the company name and leave the amount blank, or you can leave out other information. The only criteria is that you must print your checks onto pre-printed check stock, because when you use QuickBooks online to write checks, it will only print the information on the check – not the check itself.