How to Void a Check in QuickBooks

August 17, 2022

How to Void a Check in QuickBooks

Modern digital accounting packages like QuickBooks have made a lot of things a whole lot easier. However, there are still some issues that come up from time to time that might give you some trouble. Voiding checks is one of those things.

If you’re trying to figure out how to void a check in QuickBooks desktop or how to void a check in QuickBooks online, you’re in the right place. Here’s what you need to know about how to do this, when to do it, and why it’s a better idea to void checks than delete them.

How do I void a check payment in QuickBooks?

The good news is that, like most things, the process for how to void a check in QuickBooks is quite intuitive and easy to master. Once you’ve done it a few times, you’ll be able to do it without thinking about it. Here are the basic steps:

  • Log into your QuickBooks user account
  • Click the banking menu in the top menu bar
  • Select Check Register from the list of options
  • Select Use Register
  • Choose the bank account that you issued the check from
  • Select the check you want to void from the dropdown menu
  • Click the drop-down directly under the “delete” option, and select void
  • Click void, make sure the new check value is zero, and that VOID is now in the memo field
  • Save and close

Is it better to delete or void a check in QuickBooks?

In accounting and business in general, it’s never really a good idea to delete anything; whether it’s a quote that was not successful or a check in your accounting package, that data is still important to your business.

If you use QuickBooks to print checks, you can also “unvoid” checks by auditing them and adjusting the value and other details on the check. So if you need to make a change and you do need to pay that supplier or service provider, you don’t need to create a new check.

When you delete anything in QuickBooks, it is completely gone from the system. It’s like the transaction never happened, and in accounting and bookkeeping, that’s not really a good idea. You want to have a paper trail, even of the transactions that didn’t happen.

So it’s a good thing that you’re looking for information about how to void a check in QuickBooks, and you’re on the right track! Let’s move on to look at when you should void a check in QuickBooks in a little more detail.

When should you void a check in QuickBooks?

There are several reasons why you might need to void a check in QuickBooks.

Maybe the check was for an order that has since been cancelled. Maybe it was made out to the right person, or maybe it was made out to the right person, but it was lost in the mail or stolen.

You might also need to void checks if the information on them is incorrect or, for instance, if you made a mistake with the taxes on a payroll check.

Sometimes you might even have duplicate checks in your system, so you need to void one and keep the other.

If you’re not sure whether you should void a check in your QuickBooks system, it’s best to speak to your accountant or bookkeeper. They will be able to advise you what the best course of action is.

Whatever the reason for needing to void a check, knowing how to void a check in QuickBooks is a valuable skill and one you are sure to use from time to time.

How do I void a check in QuickBooks desktop plus Pro 2022?

Most of the latest versions of QuickBooks are fairly similar, so if you know how to void a check in QuickBooks online, you can almost certainly figure out how to void a check in QuickBooks desktop plus Pro 2022. However, we’ve also created a quick checklist to make it a little easier.

  • Log into your QuickBooks user account
  • Open the “Write Checks” menu and open the check you need to void
  • Select “Edit / Void Check” from the menu
  • Click save and close
  • You will probably be prompted to confirm that you really want to void the check – confirm this and click okay, and your check will be voided

The good news about all versions of QuickBooks – online and desktop – is that they have very robust help systems and support teams. So if you do get stuck, you can always view the help system or contact Intuit for information. However, since QuickBooks is so user-friendly, there’s a good chance you can find what you need without any outside help.

Simplify Updating QuickBooks Reports

The good news for QuickBooks users is that there are answers to questions like how to void a check in QuickBooks, and you’re not stuck with long, complicated solutions when something goes a little bit wrong.

However, making changes to something like the checks in your system does change some important accounting figures. If you’re still creating your financial reports manually and you’ve made a lot of changes or corrections like this, you’ll probably have to redo all your reports. Until you do, your management team will not be working with the most up-to-date information.

That’s precisely why we created LiveFlow.

LiveFlow is a standalone add-on platform that works with QuickBooks and our Google Sheets Add-On. Using this quick and easy integration, you can feed financial information from QuickBooks to a custom Google Sheets report in real-time. This means that when you change something in QuickBooks, your reports also change automatically.

So if you’d rather not spend a lot of time updating complex reports every time you have to void checks or make other adjustments in QuickBooks, you might want to consider this option.

Contact our team to set up a demo or to find out more about how LiveFlow works, and see it in action yourself.

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