Export Shopify to QuickBooks (How-To Guide)

October 25, 2022

Export Shopify to QuickBooks (How-To Guide)

Creating invoices, sending them out, and tracking your company’s finances sounds like a ton of work. But you don’t have to stress over these tasks forever. Instead, you can connect your Shopify store to QuickBooks or export Shopify to QuickBooks so that everything is streamlined.

If you regularly use QuickBooks for accounting purposes, then exporting your Shopify data to the software is even more beneficial. Even if you only use these programs occasionally, setting up an integration between the two makes everything much easier in the long run.

This article explains how to export your Shopify data and integrate it with QuickBooks without any hiccups.

Is QuickBooks compatible with Shopify?

Yes! As long as you’re using the right version of QuickBooks, then you can connect your Shopify store to QuickBooks. Keep in mind that QuickBooks Desktop is the most compatible option. Be sure to check which version you have installed so that you can quickly follow the instructions below to export data from Shopify.

While QuickBooks Online is compatible with Shopify, it’s not as simple to export and import data with this version of the software. If you’re using QuickBooks Online, then you’ll have to manually create the data entries yourself. This article focuses on QuickBooks Desktop and exporting Shopify data as a .csv file.

Can I connect my Shopify store to QuickBooks?

Absolutely! For the most seamless transition, integrate your data so that you can automatically export it from Shopify and import it directly into QuickBooks. This eliminates the risk of manual data entry and makes sure everything is up to date at all times.

There are two different ways to export data from Shopify and import it into QuickBooks. Your first option is to connect your Shopify store with QuickBooks directly. This allows you to manually export data from your e-commerce platform on a regular basis. Then, you manually enter the data into QuickBooks.

Alternatively, you can choose to automatically sync Shopify with QuickBooks. This is the most efficient way to merge all of your data. You’ll set up a recurring sync or data integration between the two platforms so that everything is updated automatically. This option can save you a lot of time as you don’t need to migrate any sales data manually.

How do I import from Shopify to QuickBooks?

If you’re connecting your Shopify store to QuickBooks, then you’ll manually export data from your e-commerce platform on a regular basis. Then, you manually enter the data into QuickBooks.

As mentioned, you can also set up an automatic sync so that the data is directly imported into QuickBooks. This is the most efficient way to merge your data. When you export data from Shopify, it’s in a .csv file that’s easily readable by other programs.

All you need to do is open Shopify and select the option to export your data. Just make sure that you save all of the data as a CSV so that it can be read by QuickBooks Online or QuickBooks Desktop.

You’ll want to make sure you export the following:

·  Transactions

·  Inventory

·  Customers

·  Vendors

·  Payments

·  Employees

·  Taxes

·  Schedules

·  Reports

These are all the essential data points that you need to import into QuickBooks. You may also want to export your financial data at the same time so that you can include it in the same file. This is a great way to ensure that everything is up to date.

Should I sync Shopify with QuickBooks?

This all comes down to personal preference. That said, synching your data between QuickBooks and Shopify is easy. You simply set up the integration so that the two programs communicate with each other. Then, the Shopify data is automatically imported into QuickBooks.

Keep in mind that you’ll need to create an account with the third-party company that’s connecting the two software programs together. This is a one-time set-up process that’s easy to follow. If you’re interested in going this route, then Zapier is one of the most trusted third-party solutions for integrating and synching data between Shopify and QuickBooks.

How do I record Shopify sales in QuickBooks Desktop?

There are a few ways that you can record sales from Shopify in QuickBooks Desktop. You can manually enter the data point by point or you can set up a transaction that transfers the data automatically.

If you want to manually record sales from Shopify, then you can do so in one of two ways. You can create a new transaction in QuickBooks Desktop. This is the most efficient way to record sales, but it only works if the sale was made through your standard payment method.

You can also choose to create an item in your inventory. This is a good option if you use a third-party payment method. You can then record the sale as a sale item so that it doesn’t affect your profit and loss in the same way that another transaction would.


If you operate a Shopify store, then you probably have other things to worry about besides tracking all of your financial data. Therefore, connecting QuickBooks to Shopify is a good idea that can save you a great deal of time.

There are a few different ways to connect the two applications. You can export Shopify to QuickBooks manually by saving your data as a CSV file, or you can use a third-party application to set up the integration. Both methods are viable, and it just depends on your personal preferences.


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