Best Apps for QuickBooks Online

April 5, 2022

Best Apps for QuickBooks Online

One of the biggest reasons we all love cloudbased software platforms is that many now integrate with each other. This allows us to get more done in less time and with less effort. 

QuickBooks Online is one of the best options in the accounting field when it comes to integration. In fact, they’ve made it easy for developers to use QuickBooks data and QuickBooks API to build extensions and tools that make life simpler. 

The finance world was lagging in the tech arena for a while, but that has all changed dramatically in the past few years. In fact, fintech platforms and apps are one of the fastest growing sectors, and since QuickBooks is the biggest accounting platform out there, most of the new tools out there integrate with it in some way. 

This effectively extends the functionality of QuickBooks accounting and makes it more valuable for users. Here are a few of the best integrations out there. 


LiveFlow is a platform that integrates with QuickBooks to pull data for a variety of purposes, including a Google Sheets integration. This integration allows you to quickly connect QuickBooks to Google Sheets,import, create and update custom reports in real time. 

Many accountants already do their reporting in Google Sheets and manually upload raw data. There is a better way - LiveFlow makes the whole process as quick and easy as clicking a button.

At the end of the day, there are a lot of third party data connectors, but if you are a serious finance pro, you need more than a data connector. LiveFlow is the most flexible FP&A platform on the market today that integrates QBO with Google Sheets. Don't just take our work for it, we wrote an entire guide on all the options available today.

Also check the best financial reporting apps for QuickBooks and Google Sheets here. is an “intelligent bill payment” platform that makes it easier to track your receipts and invoices, it integrates custom approval processes and automates bill payments. 

The platform also makes it easier to send invoices and manage receivables, and aside from QuickBooks, it also plugs into various other platforms like Xero and Sage. 

Pricing: The platform has a variety of pricing plans depending on what you want to do with it, but they start at $39 a month, so they are very affordable. There is also an accountant partner program that you can use for free, provided you onboard at least two clients in the first month. 


Tracking expenses is a big problem for many businesses, which is why Expensify was created. It’s an easy to use, cloud based expense tracking platform that integrates with QuickBooks Online and is endorsed by the AICPA and 

The platform allows you to track receipts, mileage and other expenses, and is set up for company credit card reconciliation. The system also includes the Expensify card, which is a company card that you can issue and control with the platform. Simply issue the cards to people who need them, and you can keep track of every expense as it happens. 

Pricing: There is a free plan, as well as expanded plans that include enhanced features for $5 and $9 per user per month. 

QuickBooks Payroll

Payroll is a pain, and it happens at least once every month. In some companies, you might even have different kinds of employees on different payment cycles. So you could spend time doing wages and salaries a lot more often than you would like! 

If you’re already using QuickBooks Online (or planning to) adding QuickBooks Payroll could make the whole process a lot less stressful for everyone concerned. The system handles the whole process for you, and if you happen to have the timesheet integration below, you can even import information from there. So what used to be the worst part of the week and month is now a simple process. 

It includes everything from taxes to time tracking and workmen’s compensation, and it’s built to work with QuickBooks so it’s easy to push and pull data. 

Pricing starts at $31 per month plus $4 per month per employee, so it’s very affordable. 

QuickBooks Time

Time tracking is an important accounting function and is particularly useful when calculating project costs or productivity. 

QuickBooks Time is an easy to use time tracking platform that allows users to track time by using the app, including GPS tracking and manual overrides and more. 

Pricing: You can try this add on free for 30 days, and then plans start at $30 per month plus $10 per user. The base price includes an admin user. 

Why QuickBooks Apps and Extensions  Make Sense

You might be wondering why finding the best apps for QuickBooks Online matters, or why you might care about date refreshes and being able to pull data. It does all sound like a lot of tech speak when you first start investigating these options. 

However, the whole point of using software, and especially cloud-based software, is to make it easier to automate and integrate various labor and time saving technologies. 

Not only does this save time because you don’t have to reenter the information manually or do a complex export and import process to get things done, but it makes everything more accurate. When you’re also getting real-time updates of financial information, you’ll also have live, up to the minute information. 

We’ve never had so many accounting tools available to us, and once you start looking into the possibilities, it’s hard not to feel like a kid in a candy store. The possibilities are almost endless, and with all these options to use the QuickBooks API for all kinds of things, it’s becoming very easy to do nearly any accounting function from almost anywhere. 

Adding apps and integrations to QuickBooks saves more time, and time really is money. So finding the right mix of apps for your business can really change the way your accounting department functions. 

There is already an amazing array of accounting technology out there. Just imagine what the future might hold! We can’t help but be excited!

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