Expense Report Template Google Sheets (With Free Samples)

October 26, 2022

Expense Report Template Google Sheets (With Free Samples)

Expense reports always seem to pop up on the busiest days and require a great deal of time, energy, and patience.

We all know how important it is to keep track of our expenses, but it isn’t always easy. The good news is that an expense report template Google Sheets can simplify the process and make tracking your finances a breeze.

In this article, we'll explain what an expense report template google sheets is and where you can find a good one that will save you time and lots of stress.

What is an expense report?

An expense report is a document that records all the money you spent on business-related expenses. You should be documenting every single business expense from day one, regardless of whether you expect to be reimbursed for it.

You may be reimbursed for expenses, but you may also be audited at some point, and you’ll need to prove that the money you spent was for business-related expenses.

This document can be in the form of an Excel spreadsheet or an expense report template. An expense report template will help you keep track of your spending, and it will make it easier for you to organize and track your expenses when it’s time to submit your expense report.

Level up your Google Sheets skills with our FREE LiveFlow Academy
Basic and intermediate classes live now! Earn your certificate today.
Enroll in LiveFlow Academy

How do I make a simple expense report?

An expense report template is a document that acts as a guide for you when it comes to recording your expenses.

An expense report template will help you keep track of your spending, understand where your money is going, and make it easier to submit your expense reports when the time comes.

Most companies will ask their employees to submit expense reports at the end of every month. Usually, these reports are due in the first week of the following month. Such reports are typically sent to the company’s accounting department, where a team of accountants will go over the reports, confirm the accuracy of the information provided, and then send the reports to the appropriate department for reimbursement.

How to make a free expense report template?

An expense report template may seem like a lot of extra work, but it’s actually quite the opposite. An expense report template will make your job easier, especially if you’re working with a team.

With an expense report template in place, you’ll be able to streamline the process of gathering information, submitting reports, and keeping track of all your expenses.

This can make a significant difference when it comes to how you spend your time and how much stress you’re experiencing as a result of your workload.

When it comes to expense report templates, you have two options: You can either create your own expense report template or download a pre-made Google Sheets or Excel template. There are many sites online that offer these templates, we highly recommend LiveFlow.

Your next financial spreadsheet could be right here!
100+ spreadsheet templates, from FP&A to tax planning.
Free Spreadsheet Templates

How do I create an expense report in Google Sheets?

When you’re creating your own expense report, you’ll want to make sure you have all of the information you need to complete it.

This includes information about your company, the department you’re submitting the report to, your job title, how many people you employ, and the name of your financial or accounting department. With all of this information in mind, you can start creating your report.

You’ll want to make sure you include sections for each type of expense including:

  • Travel
  • Meals
  • Accommodations
  • Entertainment
  • Equipment
  • Mileage
  • Fuel

Once you have fields for all of these expenses, you can save the file as a PDF and distribute it to your employees accordingly. This will make it easy for them to check off and fill out any expenses they incurred that month.

What is a printable expense report template?

There are plenty of resources that offer free printable expense report templates. If you’re looking for a specific type of expense report, check out a few different websites to see what they have to offer.

Next, you’ll want to make sure you understand the format of the template you download. Some templates are in Word format, and some are PDF templates. Some templates are editable, and others are meant to be printed off and filled out by hand.

As soon as you find a template you like, download it and keep it in a folder on your computer. You can also print out a copy for each employee in your department. This can be helpful if you’re working with a team.


Expense reports help you keep track of how you and your employees are spending money on the business. These reports let you file for reimbursement whenever possible, and they also protect you in the event of an audit.

You can save a ton of time when preparing these reports if you create or download a free Google Sheets expenses template. A template will already have all of the expenses listed, so you’ll only need to fill out the details for any expenses you incurred during a given time period.


LiveFlow is one of the best sources for free accounting templates. Our platform also has numerous tools which can make your life easier, such as the Live Budget vs Actuals tool, which is among the best accounting tools online. You can chat with the team in a 30-minute demo, so be sure to try LiveFlow today.

Get more Google Sheets Expense Report Templates with LiveFlow

Turn Quickbooks Online data into a Google Sheets dashboard
100+ templates, update automatically, totally secure!
Book a Demo
QuickBooks Online to
Excel & Sheets simplified
Create powerful, live reports in minutes.

Our average customer saves 192 hours per year!
Book a demo

Continue reading

Set your financial reporting on autopilot. Goodbye manual work.

Eliminate manual data entry and create customized dashboards with live data.