QuickBooks Checking: Complete Guide

QuickBooks Checking is a fee-free monthly checking account designed to streamline all your customer payments in one place. This guide will help you set up, deposit and withdraw money, and manage your QuickBooks Checking account.

QuickBooks Checking Account Features:

  1. Complimentary access
  2. Eligible for instant deposit without extra fees, if qualified
  3. No minimum balance or monthly fees required
  4. Cash flow projections and evaluations included
  5. ACH transfers at no cost
  6. Allocate funds for expenses in Envelopes to earn 1.25% APY
  7. Withdraw cash from over 19,000 AllPoint ATMs
  8. Effortless digital setup and customer assistance
  9. Seamless integration with QuickBooks Payments and QuickBooks Payroll**
  10. Pay bills directly through QuickBooks
  11. Receive a free premium debit card featuring your company name
  12. FDIC insured up to $250,000

Setting Up Your QuickBooks Checking Account

To set up your QuickBooks Checking account, sign up for QuickBooks Payments and QuickBooks Checking. Upon approval, you will receive a QuickBooks Debit Card in the mail within 7-10 business days.

Connecting a Bank Account to QuickBooks Checking

To transfer money to and from your QuickBooks Checking account, connect an external bank account. Follow these steps:

  1. Go to Banking services, then select QuickBooks Checking.
  2. Select Transfer and then select to transfer money between your accounts.
  3. Select Add a bank.
  4. Enter your bank's name and select your Account Type.
  5. Enter your account number and routing number.
  6. Select Next and follow the verification process.
  7. Transferring Money In and Out of QuickBooks Checking

Transfer money in and out of your QuickBooks Checking account

Follow these steps:

A. Deposit Money into Your QuickBooks Checking Account

  1. Go to Banking services, then select QuickBooks Checking.
  2. Select Transfer and choose the option to transfer money between your accounts.
  3. Enter the amount you want to transfer, and follow the prompts to finalize the transfer.

B. Withdraw Money from Your QuickBooks Checking Account

  1. Go to Banking services, then select QuickBooks Checking.
  2. Choose either Transfer Money Out or Pay Bills.
  3. Follow the prompts to complete the withdrawal process.
  4. Categorizing Your Transactions

Regularly visit the Bookkeeping, then Transactions menu to categorize your QuickBooks Checking transactions.

Managing Your QuickBooks Checking Account

To manage your QuickBooks Checking account, follow these steps:

A. Review Transfers

  1. Go to Banking services, then select QuickBooks Checking.
  2. In the Recent activity section, select View all.
  3. Filter the list and select individual transactions for more details.

B. Access Monthly Statements

  1. Go to Banking services, then select QuickBooks Checking.
  2. Select View account, then Manage.
  3. View your QuickBooks Checking account and select Monthly Statements.

C. Retrieve Account or Routing Number, or PIN

  1. Go to Banking services, then select QuickBooks Checking.
  2. Select View account, then Manage.
  3. Select Account info to view your account number or routing number.
  4. Select Replace card or Reset PIN to get help with your debit card.

QuickBooks Checking Account: Pros and Cons

Here is a summary of the benefits and drawbacks of a QuickBooks checking account:

Pros of QuickBooks Checking Account:

  1. Seamless integration with other QuickBooks products, such as payroll and bill payment services.
  2. The Envelopes feature allows for setting aside funds for various purposes. Bills can be paid directly through QuickBooks, and cash can be withdrawn from over 19,000 AllPoint ATMs using a complimentary debit card with your company name.
  3. ACH transfers are available and free of charge. No monthly fees apply.
  4. QuickBooks Checking account offers a competitive APY of 1% compared to similar banking products.

Cons of QuickBooks Checking Account:

  1. An active QuickBooks Online and Payments subscription is required to access the checking account.
  2. Limited customer support is provided. Currently, there are few free ATM withdrawals, and wire transfers are not available.

QuickBooks Checking: Your Frequently Asked Questions Answered

What is QuickBooks checking?

QuickBooks checking is a feature in the popular accounting software QuickBooks, which allows users to manage and track their checking account transactions efficiently. With QuickBooks checking, users can easily record, categorize, and reconcile transactions, as well as perform tasks such as printing checks and handling multiple currencies. This feature simplifies the accounting process for businesses and individuals by providing a comprehensive overview of their financial activities in one place.

How much can I withdraw from QuickBooks checking?

As QuickBooks checking is an accounting software feature and not an actual financial institution, there isn't a specific withdrawal limit associated with it. QuickBooks checking is designed to help you manage and track your checking account transactions, including withdrawals. The withdrawal limits will be determined by your actual bank or financial institution, not by QuickBooks. Make sure to consult with your bank for any specific withdrawal limits, fees, or rules related to your account.

How do I take checks in QuickBooks?

Receiving and recording checks in QuickBooks is a straightforward process. Follow these steps to take checks in QuickBooks:

  1. Open QuickBooks and navigate to the "Banking" menu, then click on "Make Deposits."
  2. If prompted, select the account you'd like to deposit the check into.
  3. Enter the relevant information for the check you've received, including the payer's name, check number, and the amount of the check.
  4. Categorize the deposit by selecting the appropriate income account or accounts (e.g., sales or services) from the "From Account" dropdown menu.
  5. Add any necessary memos or notes related to the check transaction.
  6. Click "Save & Close" to record the check deposit.

To ensure your QuickBooks checking account remains accurate and up-to-date, regularly reconcile your account by comparing your QuickBooks transactions with your actual bank statement.

How do I contact QuickBooks checking account?

As mentioned earlier, QuickBooks checking is a feature within the QuickBooks software, not a separate entity or financial institution. If you need assistance with your QuickBooks checking account feature, you should contact QuickBooks support. Here are a few ways to get in touch with them:

  1. Visit the official QuickBooks Support website
  2. Browse the QuickBooks Community forums to find answers to commonly asked questions or post your query.
  3. Contact QuickBooks support via phone or chat. Note that phone and chat support may be available only to customers with an active subscription or support plan. Customer support phone number is 1-800-4INTUIT (1-800-446-8848).

For any issues or inquiries related to your actual bank account, you should contact your bank or financial institution directly.

More QuickBooks Solutions

QuickBooks Point of Sale: Complete Guide

QuickBooks Payroll Support?

Setting Up Pay Bills In QuickBooks?

Quicken vs QuickBooks

QuickBooks Tool Hub

QuickBooks Timesheets?

QuickBooks Timesheets

QuickBooks Card Reader