QuickBooks Timesheets: Complete Guide

Revolutionize Time Tracking and Efficiency with QuickBooks Time Tracking Solutions


Time tracking is an essential aspect of managing a business. It helps companies optimize productivity, streamline payroll, and generate accurate invoices. With the evolution of technology, managing time tracking has become more efficient and user-friendly.

QuickBooks, a leader in accounting software, offers a comprehensive suite of time tracking solutions designed to simplify the process for businesses. In this article, we'll explore the features and benefits of QuickBooks Time Tracking, with insights from their US, UK and Canadian websites.

QuickBooks Time Tracking Overview

QuickBooks Time Tracking is an advanced time management solution that allows businesses to track and manage employee hours, monitor project progress, and generate accurate invoices.

This robust tool is designed to be easily integrated with QuickBooks Online and other accounting software. It helps businesses save time, reduce errors, and improve overall efficiency.

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Key Features

  1. Time Tracking and Timesheets: QuickBooks Time Tracking offers a simple way to track employee hours, whether they are working on-site or remotely. The digital timesheets can be easily accessed, updated, and submitted by employees. Managers can review, approve, and make necessary adjustments to the timesheets as required.
  2. Project Tracking: Keep track of projects and their progress in real-time, providing valuable insights into how much time is being spent on various tasks. This helps businesses allocate resources more effectively, improve project management, and meet deadlines.
  3. GPS Tracking: The GPS tracking feature allows managers to monitor employee locations when they're working off-site. This helps ensure accurate time tracking and fosters accountability among the team.
  4. Seamless Integration: QuickBooks Time Tracking integrates smoothly with QuickBooks Online and other accounting software. This integration simplifies the process of generating invoices, managing payroll, and tracking expenses.
  5. Mobile App: The QuickBooks Time Tracking mobile app allows employees to log their hours and submit timesheets on the go. With its user-friendly interface, the app makes it easy for team members to track their time and stay organized.

Benefits of QuickBooks Time Tracking

  1. Improved Efficiency: QuickBooks Time Tracking automates time tracking processes, reducing manual data entry and the likelihood of errors. This leads to better accuracy in invoicing, payroll, and project management.
  2. Cost Savings: With accurate time tracking, businesses can eliminate overpayments due to incorrect timesheets. Additionally, the improved allocation of resources can lead to more efficient project completion and reduced labor costs.
  3. Enhanced Compliance: QuickBooks Time Tracking helps businesses stay compliant with labor laws by maintaining accurate records of employee hours, overtime, and breaks.
  4. Greater Transparency: The real-time tracking and reporting features provide a clear picture of how time is being spent within the organization, promoting transparency and accountability among team members.
  5. Better Decision Making: With access to detailed time and project data, businesses can make more informed decisions about resource allocation, project prioritization, and staffing.


QuickBooks Time Tracking is a powerful solution that simplifies time management for businesses of all sizes. By streamlining time tracking processes, it helps businesses save time, reduce errors, and improve overall efficiency. The integration with QuickBooks Online and other accounting software makes it an invaluable tool for managing payroll, invoicing, and project management.

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FAQ: QuickBooks Timesheet

Does QuickBooks have a timesheet?

Yes, QuickBooks offers a timesheet feature that allows businesses to track employee hours, manage projects, and generate accurate invoices.

QuickBooks timesheets can be accessed by employees and managers alike, providing a user-friendly platform for logging, submitting, and approving hours.

How do I create a timesheet in QuickBooks?

Creating a timesheet for QuickBooks is easy and can be done by following these steps:

  1. Log in to your QuickBooks Online account.
  2. Navigate to the "Projects" or "Employees" tab.
  3. Select the employee or project for which you want to create a timesheet.
  4. Click on "Add Timesheet" or "Track Time."
  5. Enter the necessary information, including the date, hours worked, and any notes or details about the tasks completed.
  6. Save the timesheet and submit it for approval if required.

How do timesheets work in QuickBooks?

Timesheets in QuickBooks help businesses track employee hours, monitor project progress, and generate accurate invoices. Employees can log their hours using digital timesheets, which can be submitted for manager approval.

Once approved, the timesheets are integrated with QuickBooks Online for seamless invoicing, payroll management, and expense tracking.

Is QuickBooks timesheets free?

QuickBooks timesheets are not available as a standalone free service. However, they are included in the QuickBooks Time subscription, which comes with various pricing plans to suit different business needs.

In some cases, QuickBooks Time may be bundled with QuickBooks Online plans, providing a comprehensive solution for time tracking and accounting.

Can you have QuickBooks Time without payroll?

Yes, you can use QuickBooks Time without payroll. QuickBooks Time is designed as a standalone time tracking solution that can be used independently or integrated with other accounting software, including QuickBooks Online.

While it offers seamless integration with QuickBooks Payroll, businesses can also use QuickBooks Time for tracking employee hours, managing projects, and generating invoices without utilizing the payroll features.

Is QuickBooks Time any good?

QuickBooks Time is an excellent solution for businesses looking to streamline time tracking and improve efficiency. With features such as digital timesheets, project tracking, GPS tracking, and seamless integration with QuickBooks Online.

QuickBooks Time offers a comprehensive platform for managing employee hours, projects, and invoicing. Many users find QuickBooks Time to be a valuable tool for enhancing transparency, decision-making, and overall productivity within their organizations.

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