QuickBooks Consolidated Financial Statements (Complete Guide)

Managing financial statements for multiple companies can be challenging, especially when using QuickBooks. However, with the right approach and tools, you can simplify this process and gain a comprehensive overview of your business's financial health. This article delves into various methods of consolidating financial data in QuickBooks, including QuickBooks Online Consolidated Financial Statements.

Option 1: Separate Accounts in QuickBooks for Consolidation

One method to consolidate in QuickBooks involves creating separate subscriptions for each company. This is ideal for businesses with a few companies to consolidate, particularly if they are not located in different countries. Each company requires its own QuickBooks account, allowing for individual management yet facilitating consolidation when needed.

Option 2: QuickBooks Desktop Enterprise Software

For businesses with multiple companies, QuickBooks Desktop Enterprise is a viable option. It allows the creation of standard balance sheets and profit & loss statements, which can be combined in Excel. This method is more suitable for complex consolidations but can be time-consuming and prone to errors.

Option 3: Using a Consolidation Solution

For those preferring to keep financial data separate from QuickBooks or using different accounting software, a consolidation tool like LiveFlow's financial consolidation software can be used. This tool connects to your QuickBooks account and imports financial data, enabling the generation of consolidated financial reports with ease.

How to Set Up QuickBooks for Multiple Companies

Before consolidating, ensure that your QuickBooks accounts are correctly set up for each company. This may involve creating separate accounts and setting up intercompany transactions to accurately reflect financial data across all companies.

QuickBooks Online Advanced offers a feature called Spreadsheet Sync, which allows for the consolidation of reports from multiple companies. By grouping companies together, you can run consolidated financial reports, customizing them according to your needs.

Using Consolidation Software to Automate the Process

After setting up your QuickBooks accounts, consolidation software can automate the process of bringing together financial data from all your companies. This involves creating a "parent" company and separate "child" companies for each business, with financial data pulled from their respective QuickBooks accounts.

Analyzing Your Financial Data and Making Informed Decisions

Consolidation software not only automates the process but also aids in analyzing financial data. Custom reports and dashboards provide a clear picture of financial performance, and budgeting and forecasting capabilities help in future planning.


Consolidating financial statements in QuickBooks requires careful consideration of your business needs and the complexity of your company structure. Whether using separate accounts, QuickBooks Desktop Enterprise, or a consolidation tool, the goal is to achieve an efficient and accurate overview of your financial status. With these methods, QuickBooks can be a powerful tool in managing and consolidating financial data for multiple companies.

QuickBooks Consolidated Financial Statements FAQs

Can You Combine Reports in QuickBooks?

Yes, combining reports in QuickBooks is possible, especially with QuickBooks Desktop Enterprise. This version allows for the creation and combination of various financial reports, which can be further manipulated in Excel for a comprehensive view.

Can You Have Subsidiaries in QuickBooks Online?

QuickBooks Online doesn't directly support subsidiaries. However, you can manage multiple companies within QuickBooks Online Advanced and use features like Spreadsheet Sync to consolidate their financial data effectively.

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