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Google Sheets Tips

How to Lock Cells in Google Sheets

In this article, you will learn how to protect sheets in Google Sheets. This function is helpful in protecting content (e.g., complicated formulas, raw data resources, a series of calculations) in Google Sheets by preventing intentional edits and unintentional changes by collaborators.

How to Protect cells in Google Sheets

  1. Move to a worksheet on which you protect a range of cells and select the field.
  2. Go to “Data” and “Protect sheets and ranges”.
  3. In the pop-up menu on the right side, go to “Range”.
  4. Enter a description of the range (if you want) and confirm the correct area is selected
  5. Click “Set Permission”.
  6. Choose one of the options* shown in a pop-up.

*If you are OK for others to edit data in the selected range, but you want to warn them before their upcoming edits, choose “Show a warning when editing this range”. If you don’t allow any edits in the selected area, click “Restrict who can edit this range” and appoint only yourself as an eligible editor. At this point, if you choose “Custom”, you can add eligible editors.

How to protect sheets and ranges from the menu bar in Google Sheets

How to set permissions for the selected range in Google Sheets

How to protect sheets in Googles Sheets

You can lock sheets almost the same way as you protect a range of cells.

  1. Move to a worksheet on which you protect a range of cells and select the field.
  2. Go to “Data” and “Protect sheets and ranges”.
  3. In the pop-up menu on the right side, go to “Sheet”.
  4. Choose a sheet you want to lock from the drop-down list
  5. Check the box next to “Except certain cells” and enter a range if you're going to leave part of the sheet editable
  6. Click “Set Permission”.
  7. Choose one of the options* shown in a pop-up.

*If you are OK for others to edit in the selected range, but you want to warn them before their edits, choose “Show a warning when editing this range”. If you don’t allow any edits in the selected area, click “Restrict who can edit this range” and appoint only yourself as an eligible editor. At this point, if you choose “Custom”, you can add eligible editors.

How to lock a worksheet in Google Sheets

When are locking cells and sheets beneficial?

Here is an example where cell protection is beneficial for an owner of a sheet. Imagine there is an accountant who prepares a financial report for a client in Google Sheets and shares it with the client to ask for their input. However, he doesn’t want his client to edit a particular part of the spreadsheet. In this case, the accountant can achieve the ideal setting by locking specific cells or entire sheets except for certain cells. 

Check Live Client Reporting Template for Excel & Google Sheets prepared by LiveFlow to see how you can streamline reporting for your clients.

What are the other basic tips in Google Sheets?

If you don’t get the solution to your question in this article or you are interested in learning more basic tips in Google Sheets, you may find the answers in the following articles.

Move onto the articles below to learn how to use Google Sheets, such as signing in, renaming, saving and printing a file, setting up notifications, and changing themes.

Google Sheets Sign-in: Explained

How to Rename a Google Sheet File

How to Save Google Sheets in Google Drive

How to Set Up Notifications in Google Sheets

How to Set Print Area in Google Sheets

Change Theme in Google Sheets: Explained

Autofill Function in Google Sheets: Explained

Go to the following articles to learn basic operations, such as redo and undo, referencing a cell on another sheet in a formula, inserting a table, and putting an image into a cell.

Redo and Undo in Google Sheets: Explained

How to Reference Another Sheet in Google Sheets

How to Make a Table in Google Sheets

How to Insert an Image into a Cell in Google Sheets

Check the following posts if you want to learn how to insert, modify, and remove comments and note or tag someone in your comment.

How to Add a Comment to a Cell in Google Sheets

How to Tag Someone in Google Sheets

Comment History in Google Sheets: Explained

How to Insert a Note in Google Sheets

How to See Edit History in Google Sheets

Read these articles to learn how to show formulas, missing toolbar, or formula bar in Google Sheets.

How to Show Formulas in Google Sheets

How to Show Formula Bar in Google Sheets

How to Show the Toolbar Missing in Google Sheets

Visit these articles to learn how to protect cells and view protected cells or ranges.

How to View Protected Ranges in Google Sheets

Analyze your live financial data in a snap

Are you learning this tip to visualize financial data, build a financial model, or conduct financial analysis? In that case, LiveFlow may help you automate manual workflows and update numbers in real-time. You can access various financial templates on our website, from the simple Income Statement to Multi-Currency Consolidated Financial Statement. You can also customize these templates as you want without breaking the automated data inflow.

To learn more about LiveFlow, book a demo.

Automate any custom financial dashboard in Google Sheets with LiveFlow

Learn how to do this step-by-step in the video below 👇

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