What Are Classes In QuickBooks Online?

Classes In QuickBooks Online

Class tracking is a system that enables you to differentiate between different types of classes in QuickBooks Online. 

You can assign a class to items, customers, and vendors for tracking purposes. With the help of classes, you can organize your data better and easily filter the information that’s displayed in reports.

In this article, we'll be looking at how to set up and use classes in QuickBooks Online. We'll also discuss the different types of classes you can create and explain why they're helpful for your business.

Finally, we’ll provide tips on setting up an effective class tracking system in QuickBooks Online.

If you’re ready to learn more about classes, let's get started.

What are classes in quickbooks online?

As mentioned, the class system in QuickBooks Online is an organizational tool designed to categorize and track different data types quickly.

Classes are used to separate information by customer, job, product, or anything else you need to track for your business expenses.

For example, you can use classes to differentiate between costs associated with production and overheads, or you can use them to track the costs associated with different departments.

The idea behind using classes is that they help you track income and expenses in an organized way, making it easier and more efficient for you to manage your finances.

Does QuickBooks online have classes?

Yes, classes in QuickBooks online are ways to separate transactions into different categories. QuickBooks classes allow you to group transactions and customize reports based on the class you assign. 

You can also use them to organize your income, expenses, and inventory items by customer, job, product, or any other important criteria for your business.

How to use classes in QuickBooks online

To make the best use of the class system in QuickBooks online, you'll need to have an understanding of how segmentation helps with tracking and organizing your business finances.

Start by creating classes for the different types of transactions you'd generally need to track.

If you're tracking income and expenses, create a separate class for each type of transaction. For example, if you're running an eCommerce business, create classes to track revenue from sales, refunds, shipping costs, and taxes.

You can also create classes to break down sales and expenses by product line, customer type, or region. This will help you keep track of where your money is coming from and going in a more detailed manner.

Another use for classes is tracking assets such as equipment and vehicles. You may also want to create classes to track the depreciation of these assets.

Finally, you can also create classes for non-cash transactions, such as bartering or exchanging services with another business. Tracking this type of transaction will help you understand the actual value of your business.

How to set up classes in QuickBooks online

Online QuickBooks classes are a great way to segment your transactions and help keep track of your business finances.


To get started, you simply need to create classes. To do this, you'll need to:

1. Go to the settings button on the top right corner and select “ All lists,” then “Classes.”

2. On the Classes page, click “New” and enter a name for your class.

3. If you want to assign classes to individual customers or jobs, add them as sub-classes.

4. Finally, click “Save & Close,” and you’ll be returned to the Class List page, where you can view all of your classes.

set up classes in QuickBooks online
set up classes in QuickBooks online

How to add classes in QuickBooks online?

If you need to add specific classes in QuickBooks online, you can do the following:

1. Go to the left navigation menu and click “Lists,” then select “Class List.”

2. On the Class List page, choose “New” and enter a name for your class.

3. If you want to assign classes to individual customers or jobs, add them as sub-classes.

4. In the “Description” field, enter a brief description of the class if desired.

5. To assign classes to items, check the box labeled “Item is subject to Class Tracking” and select the class from the dropdown list.

6. Once you have finished entering your class information, click “Save and Close” to save the changes.

How to edit classes in QuickBooks online

If you need to edit a class, you can do so by following these steps:


1. Click the Gear icon in the upper-right corner of your screen and select “Lists” from the menu.

2. On the Class List page, click on the name of the class you want to edit.

3. Make any necessary changes to the class, including its name, description, and parent/subclass relationships.

4. When you’re done editing, click “Save and Close” to save your changes.


Once you've done that, the class will be updated in QuickBooks. However, remember that any transactions related to the class will also be affected by the changes you have made. Double-check all of your reports after making the changes, just to make sure everything is accurate and up-to-date.

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