QuickBooks Merchant Services: Complete Overview

A Comprehensive Guide to QuickBooks Merchant Services

Managing your business's finances can be a daunting task, but QuickBooks Merchant Services aims to make it a lot easier. This comprehensive platform offers a variety of tools and features to help you streamline your financial operations, accept payments, and manage your accounting with ease. In this blog, we'll explore the ins and outs of QuickBooks Merchant Services and answer some common questions about the platform.

Does QuickBooks do merchant services?

Yes, QuickBooks offers a suite of merchant services that enable businesses to accept and process payments efficiently. Through QuickBooks Merchant Services, you can accept credit and debit card payments, as well as ACH bank transfers. The platform integrates seamlessly with your QuickBooks account, ensuring that all your financial data is in one place and easily accessible.

How do I get to merchant services in QuickBooks?

To access QuickBooks Merchant Services, follow these simple steps:

  1. Log in to your QuickBooks account.
  2. Navigate to the 'Sales' or 'Invoicing' tab, depending on your version of QuickBooks.
  3. Click on the 'Customers' tab.
  4. Select 'Merchant Services' from the drop-down menu.

From here, you can manage your merchant services settings and preferences. If you're a new user and haven't set up your account yet, you'll need to complete the quickbooks merchant services login process and provide the necessary information to create your intuit merchant account.

What merchant does QuickBooks use?

QuickBooks Merchant Services is powered by Intuit, the company behind the QuickBooks brand. Intuit is a trusted provider of financial services and solutions, offering a wide range of tools and resources to help businesses of all sizes succeed. With Intuit merchant accounts, you can rest assured that you're working with a reliable and secure platform for all your payment processing needs.

What is QuickBooks Merchant Service Center?

The QuickBooks Merchant Service Center is an online portal that allows you to manage your QuickBooks Merchant Services account. Through this center, you can access important information about your account, such as transaction details, reports, and account settings. Additionally, the Service Center provides valuable resources, including tutorials, FAQs, and troubleshooting guides to help you make the most of your merchant services experience.

What is the surcharge for QuickBooks merchant services?

The surcharge for QuickBooks Merchant Services varies depending on your subscription plan and the type of transaction. There are three primary pricing plans for merchant services quickbooks:

  1. Pay-as-you-go: This plan has no monthly fee and charges a per-transaction fee, which varies based on the type of transaction (e.g., card-present, card-not-present, or ACH transfer).
  2. Monthly subscription: This plan offers a reduced per-transaction fee in exchange for a fixed monthly cost. It's ideal for businesses with a consistent transaction volume.
  3. Custom pricing: Large businesses or those with unique needs can work with QuickBooks to develop a custom pricing plan tailored to their specific requirements.

To determine the most cost-effective plan for your business, consider your transaction volume, average transaction value, and the types of payments you typically process.

Processing Payments in the QuickBooks Merchant Service Center

Discover how to handle credit card and eCheck transactions in the QuickBooks Merchant Service Center.

With a QuickBooks Payments account, you can effortlessly process payments online using the Merchant Service Center.

Additionally, you can process a credit card in QuickBooks Online or process a credit card in QuickBooks Desktop.

Important Note: Transactions processed in the Merchant Service Center will not be automatically imported to QuickBooks, Web Store, or Point of Sale. You must record these transactions manually.

Processing a Credit Card

  1. Sign in to the Merchant Service Center.
  2. Navigate to Processing Tools and select Charge a Card.
  3. Fill in the required fields. Any comments you add will only be visible to you and the cardholder.
  4. Once the payment is processed, a confirmation page will appear. You can choose to Print, E-mail, Void, or click Done.

Tip: If you're using the Merchant Service Center because your QuickBooks software is discontinued, you can upgrade your software whenever you're ready.

Note: QuickBooks Payments requires a US ZIP code when processing a card. If you want to process an international card, kindly ask the cardholder to contact their bank. The issuing bank may provide an option for situations where a ZIP code is necessary.

Processing an eCheck

  1. Sign in to the Merchant Service Center.
  2. Navigate to Processing Tools and select Accept an eCheck.
  3. Fill in the required fields.
  4. Choose either I have a signed authorization or My customer is on the phone.
  5. Click Submit.

Additional Payment Options with Intuit Merchant Services

There are several unique QuickBooks payment products that small business owners may find beneficial.

  1. GoPayment: GoPayment is a mobile app that connects to a card reader through Bluetooth, allowing you to process payments on the go. This option is perfect for merchants who need a mobile payment solution. When you sign up for GoPayment, Intuit provides a free mobile card reader that accepts magstripe and chip credit cards. GoPayment syncs with your QuickBooks Online or Desktop account for seamless bookkeeping.
  2. QuickBooks Ecommerce: QuickBooks Ecommerce is a payment gateway that integrates with major e-commerce platforms like Shopify and BigCommerce, enabling you to process online payments. It features SSL encryption and fraud prevention services and records all transactions in your QuickBooks accounting software. QuickBooks Ecommerce pricing is the same as that of QuickBooks Desktop Payments.

Intuit Merchant Services POS SoftwareQuickBooks Desktop POS software can complement your Intuit merchant services. Similar to QuickBooks Payments, you'll have various options to choose from with QuickBooks POS software. However, these software options do not include hardware, so you'll need to purchase additional hardware separately.

Additionally, QuickBooks POS software only syncs with QuickBooks Desktop financial software, meaning QuickBooks Online Payments and accounting software users won't be compatible.

  1. QuickBooks Basic POS: The most cost-effective version of QuickBooks POS software is the Basic plan, starting at a one-time fee of $1,200. With the Basic QuickBooks POS software, you can:
  • Process sales
  • Accept payments
  • Manage customer data
  • Generate basic reports
  1. QuickBooks Pro POS: The mid-level option for QuickBooks POS software is the Pro plan. This plan includes all Basic plan features, plus:
  • Inventory management
  • Employee management
  • Payroll functionality
  • Layaway capabilities
  • Gift card functionality
  • Rewards and loyalty programs
  • Advanced reporting
  1. QuickBooks Multi-Store POS: The most powerful and feature-rich version of QuickBooks POS software from Intuit merchant services is the Multi-Store plan. With a one-time fee starting at $1,900, the Multi-Store plan offers additional capabilities beyond the Pro plan:
  • Multi-store management
  • Inventory tracking
  • Inventory transfers
  • Advanced sales reporting between stores
  • Advanced inventory reporting between stores

Intuit Merchant Services Hardware

Intuit offers a range of POS hardware options:

  • $49 for QuickBooks card reader
  • $79 for QuickBooks card reader with charging stand
  • $389 for black pin pad card reader
  • $900 for black or white hardware bundle (cash drawer, receipt printer, barcode scanner, pin pad card reader)
  • Other printer, stand, and scanner accessories available

QuickBooks Merchant Services offers a powerful and user-friendly platform for managing your business's financial transactions. With features like easy integration with your QuickBooks account, a comprehensive online service center, and flexible pricing plans, this platform is an invaluable tool for businesses of all sizes. By leveraging the power of QuickBooks Merchant Services, you can streamline your financial operations and focus on growing your business.

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