In this article, you will learn how to use the TEXT formula in Google Sheets. This function is beneficial when you insert narratives, such as ones about a financial statement or a KPI dashboard, by combining cell references and manual input.
The general syntax is as follows:
Number: This is a value, such as a number, date, or time, whose formatting you want to change
Format: The formatting you want to apply to the “number”. There are two patterns for this argument: "0” and “#” or date and time format. You can't mix them. Also, don’t forget to enclose the inserted format with quotation marks.
“0” and “#” formatting
0: If you input 0, when a number to be formatted has fewer digits than the number of “0” in the argument, 0 is forcefully shown. For instance, =TEXT(12.34, “000.000”) returns 012.340. On the other hand, if a number to be converted has more digits to the right of the decimal point than the defined formatting, they are rounded at the place equivalent to the number of zeros (to the right of the decimal point). For example, =TEXT(12.34, “0.0”) returns 12.3.
#: This sign works similarly to 0. However, it doesn’t display zeros on either side of the decimal point. For instance, =TEXT(12.34, “###.###”) shows 12.34.
Date and time formatting
In this format, some alphabets are assigned to specific items (e.g., d for date and day of the week, m for month, and y for year). The number of a particular alphabet defines the detailed format. Look at the descriptions below.
d: the day of the month as one or two digits.
dd: the day of the month as two digits.
ddd: the short name of the day of the week.
dddd: the full name of the day of the week.
m: the month of the year as one or two digits or the number of minutes in a time (e.g., 4). This letter represents month unless it is used with other alphabets such as “h” and “s” to show time.
mm: the month of the year as two digits or the number of minutes in a time. If the original month is single digit, then zero is added to the left (e.g., 04). Again, this letter represents month unless it is used with other alphabets such as “h” and “s” to show time.
mmm: the short name of the month of the year (e.g., Apr).
mmmm: the full name of the month of the year (e.g., April).
mmmmm: the first letter in the month of the year (e.g., A).
yy: the year as two digits (e.g., 22).
yyyy: for the year as four digits (e.g., 2022).
H/HH: the hour on a 24-hour clock (e.g.,14 for 2PM).
h/hh: for the hour on a 12-hour clock (e.g., 2 for 2PM).
Note: The effect of the number of letters is the same as the one for “m/mm”.
m/mm: for the number of minutes (e.g., 32)
ss: for the seconds in a time.
ss.000: for milliseconds in a time.
AM/PM: showing “AM” or “PM” according to the time of day.
Here is an example of a template that allows you to have the latest financial and thus updated narratives in Google Sheets: Turn Reports Into Simple Narratives Template - Google Sheets & Excel
If you are interested in an automatically updated financial template that allows you to have up-to-date financial narratives, LiveFlow may be beneficial for you. LiveFlow provides templates such as Business KPI Dashboard, which contains critical financial and operational charts, and Live Client Reporting Template for Excel & Google Sheets.
To learn more about LiveFlow, book a demo.
Learn how to do this step-by-step in the video below 👇