How to Insert a Note in Google Sheets
In this article, you will learn how to attach a note to a cell in Google Sheets.
A note inserted in a cell is helpful to notify your collaborators of what they need to care about when they look at the cell.
How to add a note to a cell in Google Sheets
With shortcut
- Select a cell in which you want to insert a note.
- Press “Shift”+”F2”, which brings up a text box.
- Type texts in the text box.
- Click somewhere outside of the text box.’
Without shortcut -1
- Select a cell in which you want to insert a note.
- Right-click → “Insert note”.
- Type texts in the text box.
- Click somewhere outside of the text box.
![](https://cdn.prod.website-files.com/61f27b4a37d6d71a9d8002bc/6338a11cc2ddb0d4302ad2b0_E0xplQNxfK3dbsxqHsUHmJyzCK99FJQ7BdLX85p9sr1AvVwmqEsWjL6O89LDhl9l0yz_HcQDsyF9bB2gYQaiLYU2MZs7RfPN6XugW74uhq1eXWm3D5BZPt8Yeuuh_LpA8r_nQpucq6S9gBdeVYACwnQK1MhI2QsrQBDazt7yB_NlQhssHrRpphXZow.png)
Without shortcut - 2
- Select a cell in which you want to insert a note.
- Navigate to the “Insert” tab → “Note”.
- Type texts in the text box.
- Click somewhere outside of the text box.
![](https://cdn.prod.website-files.com/61f27b4a37d6d71a9d8002bc/6338a11d7d18d82537b658e8_FxOv-ESbc0tYnbMrgiwki8tdEMR-IoNgsNF08lQ4AwfQ5xO_hqEjLIomtlNJ78hBrGKrfhhSIqvONhmd4gWzWvJh8iS-2rGAQl6sbeRSzEMX8_0srx8J_ZNTkR2vo8f5dWe1R1ABh1W98tP4iYf9k6ezVJlbjlKvhWIHAePJ2HwNR2BOADC7brgZ7Q.png)
You see a small black triangle at the top right corner of the cell if the note is inserted successfully.
How do you show a note in Google Sheets?
It is very simple. The note automatically pops up when you hover or put your cursor on a cell containing a note.
How to edit an existing note in Google Sheets
You can edit an existing note by double-clicking the cell containing the current note. If you want to expand the text box, left-click the stripe at the bottom right of the text box and drag it until you get enough space for your texts.
![](https://cdn.prod.website-files.com/61f27b4a37d6d71a9d8002bc/6338a11dbce8ecc1faa65cb9_jnQ0HqR-acWfPEA7tc7dWz8tNAuFwFoD0Bjrp6QOPkjGawLEs-OwuWB_luNo2xy7H-bKt9GRGCiwWlkmicx95eKP8n2MpIN7i0HLAN3Fzm0KQ04Y4YoDPc8E0FEClo__S6BDNFejBMzCSzw5PM-uE3_LVhQ7OdL_SeK2GjR2fnVRkeBNBKP3QbG45A.png)
How to delete a note in Google Sheets
Method 1
- Double-click the cell including the note you want to remove.
- Delete all texts in the text box
- Click somewhere outside of the text box.
Method 2
- Right-click on a cell with a note, which brings a pop-up menu.
- Select “Delete notes“.
![](https://cdn.prod.website-files.com/61f27b4a37d6d71a9d8002bc/6338a11d97d0b61e62661f54_Q1YwBfwPTA9v1TPDY-ZI8-37Wmzk4U-xehNZaQSbxyqPOY3ZGt9-8FqLDHwt6q_lBct-EN86WpnETVSEm6JrSPVNK5lkVB5tMS5lVkDDHAdjN6ZSpX_WkDImWt6H60ea_Si4eVDJvZSjVhom6NYleYWidkqyShKf5TvprU0rZRK0rziM_NrCl2dDHQ.png)
What's the difference between a comment and a note in Google Sheets?
A comment and a note are common because both can leave some texts in a text box. However, a comment is functionally superior to a note. The difference between a comment and a note is as follows: with a comment function, you can
- tag someone;
- assign a comment as a task to someone;
- tell who left the comment
- save a thread in the comment history
- re-open a saved conversation if necessary
- reply to a comment another collaborator left; and
- check previous interaction
In conclusion, you can use the two functions well, depending on your purpose.
How do I add a comment to a cell in Google Docs?
Check this article to learn how to attach a comment to a cell in Google Sheets.