In this article, you will learn how to utilize the COUNTIFS formula in Google Sheets. This formula is beneficial when you want to figure out the number of cells (or values) that satisfy multiple conditions simultaneously. For example, it is helpful when you need to know the number of items that meet criteria, such as ones sold in a particular lot size by a specific salesperson on a specific date, out of a significantly long sales record.
The generic formula is as follows:
Criterian_range1: This is a set of data to which you want to apply the first criterion.
Criterion1: This is the first standard.
Let’s see a few examples below. Imagine that you are in charge of sales and you need to know the number of deals that meet particular criteria based on a deal list (Sales Record) shown in the picture below.
(i) Deals closed by David on Jan. 1st, 2022
In this example, we assume the criteria are Sales Person - “David” and Record Date - “1/1/2022”. As the first condition is a person, the first range should be found in thecolumn C that contains the information about this Sales Person. The second condition is Record Date, so the second range should be a part of the column E that has the information about the necessary Record Date. In the formula in the screenshot above, both of them are typed manually.
(ii) Deals closed by Bryan in the lot size of 10
The two requirements in this example are Sales Person - “Bryan” and Lot Size - “10”. The first range should be found in the column C again. This time, the column D should be the second filed as the second condition is looking for the Lot Size. In this sample formula, both conditions are input by cell references rather than manually as you can see in the screenshot. A corresponding pair of cell reference and referred cell is surrounded by the same color boxes. (e.g., Bryan and $C$19 in the formula).
(iii) Deals closed by Anna in the lot size of 100 on Mar. 1st 2022
The last sample formula contains three ranges and criteria, Sales Person - “Anna”, Lot Size - “100”, and Record Date - “3/1/2022”. All conditions are incorporated with cell references as in the previous example. You can see which part of the formula corresponds to which condition in the picture above.
If you have only one criterion you want to apply to a data set, you can consider using the COUNTIF function. Check this article to learn how to use the COUNTIF formula in Google Sheets.
If you don’t get the solution you are looking for in this article, or you have further questions related to mathematics or statistics, you may find the answers in the following articles.
Go to the following articles to learn basic formulas in Google Sheets.
Navigate to the pages below to learn how to sum, count, or average numbers with a condition or multiple conditions.
How to Use SUMIF Function in Google Sheets - sum up the numbers that meet a criterion
SUMIFS Function in Google Sheets: Explained - sum up the numbers that meet multiple criteria
How to Use COUNTIF Function in Google Sheets - count the number of cells that meet a requirement
AVERAGEIF Function in Google Sheets: Explained - average the figures that meet a standard
AVERAGEIFS Function in Google Sheets: Explained - average the figures that meet multiple standards
AVERAGE.WEIGHTED Function in Google Sheets: Explained - use this formula to calculate the weighted average
MAXIFS Function in Google Sheets: Explained - seek for the maximum value that meets specific criteria
MINIFS Function in Google Sheets: Explained - seek for the minimum value that meets specific criteria
Visit the following post if you are interested in learning how to count the number of specific cells.
COUNT Function in Google Sheets: Explained - count the number of cells containing numeric values (except for blank ones)
COUNTA Function in Google Sheets: Explained - count the number of cells incorporating all types of values containing text and date, except for blank ones
COUNTBLANK Function in Google Sheets: Explained - count the number of blank cells
COUNTUNIQUE Function in Google Sheets: Explained - count the number of unique cells
You can learn about other Google Sheets formulas and tips that are not mentioned here on this page: LiveFlow‘s How to Guides
Are you learning this formula to visualize financial data, build a financial model, or conduct financial analysis? In that case, LiveFlow may help you automate manual workflows and update numbers in real-time. You can access various financial templates on our website, from the simple Income Statement to Multi-Currency Consolidated Financial Statement. You can also customize these templates as you want without breaking the automated data inflow.
To learn more about LiveFlow, book a demo.
Learn how to do this step-by-step in the video below 👇