In this article, you will learn how to use essential functions of Conditional Formatting in Google Sheets.
Conditional Formatting is Google Sheets’ feature that allows you to change the formatting of cells and the style of their values based on the standards you set up. This function is beneficial when you want to highlight cells or apply a color scale to cells in a particular range under specific conditions.
Imagine that you are a sales planning manager and need to analyze your client list. You want to highlight the cells based on a particular criterion in each column for the data set below.
Assume you set up the following standards for the data:
(i) “Contract Date”: Highlight a cell if it contains a date before “5/30/2022”.
(ii) “Product Type”: Change font color without coloring cells for cells containing a text of “XYZ”.
(iii) “Sale Amount”: Color a cell if its value is greater than or equal to 3000.
(i) Change cell colors based on their dates
We chose “Date is before” at the first drop-down list and “exact date” at the second one as an example, but there are more basic options as you see. Explore and select the most appropriate one for your practical situation.
(ii) Change font colors of cells based on text in the cells
You have many basic options for conditions related to texts as well. So, think about a requirement to differentiate cells carefully and set up the proper rule for Conditional Formatting.
(iii) Change font and cell colors depending on cell values
Similar to conditions on dates and texts, there are several basic options for rules on numbers. Check, try, and find the correct standards that fit the criteria you have in mind.
Select an array one by one and apply various criteria, respectively. Assume you want to add one more standard - highlighting cells in light yellow if a cell value is less than or equal to 1500 and changing the font style for the “Sale Amount” column in the table shown in the previous section. You can apply these protocols to dates and texts as well.
If you want to remove a conditional formatting standard from a part of the range defined, we recommend you change the selected field in each rule as it allows the rule to be applied to the rest of the area.
Check this article: Conditional Formatting Based on Another Cell Value in Google Sheets: Explained to learn how to apply conditional formatting to a column according to values in another column.
If you don’t get the right answer to your question in this article or you have other questions related to Conditional Formatting, you may find the answers in the following articles.
You can learn about other Google Sheets formulas and tips that are not mentioned here on this page: LiveFlow‘s How to Guides
Are you learning this formula to visualize financial data, build a financial model, or conduct financial analysis? In that case, LiveFlow may help you automate manual workflows and update numbers in real-time. You can access various financial templates on our website, from the simple Income Statement to Multi-Currency Consolidated Financial Statement. You can also customize these templates as you want without breaking the automated data inflow.
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Learn how to do this step-by-step in the video below 👇