QuickBooks & Google Sheets (An Overview) 

October 17, 2022

QuickBooks & Google Sheets (An Overview) 

QuickBooks and Google Sheets make an effective business partnership. Both programs are useful in different ways and can ease the burden on your accountant or bookkeeper by handling more of the record-keeping tasks automatically.

The two programs also integrate well. You can link QuickBooks with Google Sheets to import data directly from Google Sheets into QuickBooks as a workbook, rather than having to copy and paste everything manually.

This article details how you can connect QuickBooks to Google Sheets for integrated accounting solutions that save time and money.

What is QuickBooks?

QuickBooks is the world's most popular accounting software. It makes sure that you have full control over your company's financial data. You can track your expenses, create invoices, send quotes, and keep track of your profit and loss all in one place.

It is designed for small business owners and entrepreneurs who want to keep track of their finances efficiently. You can use it to manage your accounting, finances, payroll, and inventory. You can also use it to track your billable hours, create estimates, and send contracts to your clients.

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What is Google Sheets?

Google Sheets is a spreadsheet program that is part of the Google Apps for Work suite. It is a great piece of software that you can use to create budgets, track your expenses, create inventory lists, and so much more. You can also use Google Sheets to create a database of customers or employees.

The best part is that it is free to use. If you are an entrepreneur or small business owner, Google Sheets is one program that you must have installed on your computer.

Plus, it is a perfect fit for use with QuickBooks. You can link the two programs and have data flow back and forth between them.

Is Google Sheets compatible with QuickBooks?

Yes, Google Sheets has an API that allows it to connect with many other business applications. QuickBooks is one of the programs that you can connect to Google Sheets.

This allows you to transfer data from Google Sheets into QuickBooks Online as a workbook. You can then monitor the progress of each project by tracking expenses and revenue.

You can also use the data in Google Sheets to create financial graphs and charts, this allows you to visualize your data and make well-informed financial decisions.

How to connect QuickBooks to Google Sheets?

There are several ways that you can link QuickBooks Online with Google Sheets. You can use the connectors that are built into the programs, you can use third-party data transfer services like Zapier, or you can use the QuickBooks Online Sync add-on to connect the two programs.

You can also connect QuickBooks to Google Sheets via the QuickBooks Desktop Google Sheets integration.

It doesn't really matter how you connect the two programs, but for the sake of simplicity, we recommend using the Online Sync add-on, as this is the quickest way to connect QuickBooks Google Sheets and other programs.

Plus, this method doesn't require you to download an additional application, like Zapier.

How do I import data from Google Sheets to QuickBooks Online?

Depending on which method you used to connect the two programs, there are a few different ways to do this. One of the easiest ways is as follows: 

1. Open QuickBooks and click on Tools > Connectors.

2. In the window that appears, select Google Sheets.

3. You will be asked to log into your Google account.

4. Once you are logged in, you will have to select the Google Sheets spreadsheet that you want to connect to QuickBooks.

5. You will then have to authorize the connection. After that, you can choose which table you want to connect.

As mentioned, there are several different ways to do this, but this is the easiest way, and it doesn't require you to download or open any third-party apps or services. Again, you can also Google QuickBooks data transfer service, and you’ll find several third-party options available online.

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How is QuickBooks different from Excel?

QuickBooks is a business accounting software, whereas Excel is a spreadsheet application. These two programs serve different purposes.

You can use Excel to create graphs, charts, and pivot tables. You can also store data and create invoices. However, it is not designed to create an entire accounting system. It is also not designed to track your finances or handle your payroll.

QuickBooks, on the other hand, is an accounting software. It is designed to keep track of everything, including income, balance sheets, payroll, taxes, and financial compliance. Both tools are useful, but they are designed for entirely different purposes.


QuickBooks and Google Sheets are both programs that can help small business owners track and manage their financial data. By using both programs together, you can extend the functionality of QuickBooks and get even more from the platform.

Importing and exporting data between the two applications is quick and easy, plus Google Sheets is completely free, so there’s no reason not to use it with QuickBooks Online.


LiveFlow is another great platform that does a few things QuickBooks is missing. The platform features numerous templates and helpful tools, such as the new Live Budget vs Actuals tool, which can save you a ton of time and money.

Best of all, you can try it for free with a 30-minute demo. So, if you want the most powerful suite of accounting tools, then be sure to try LiveFlow, along with QuickBooks and Google Sheets.

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