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Google Sheets Tips

How to Insert Multiple Rows in Google Sheets

In this article, you will learn how to add multiple rows in Google Sheets.

(Note: Some of the shortcuts below may not work for all keyboards.)

How to add rows in Google Sheets

With shortcuts - 1

  1. Press “Shift” and then “Space” to select the entire row above which you want to insert additional rows.
  2. While holding “Shift” down, press “↓” one time less than the number of rows you need to insert (e.g., four times for five additional rows).
  1. Press “Ctrl”+”Alt”+“=” (for Windows) or “⌘” + “Option” + “=” (for Mac).

With shortcuts - 2

  1. Select as many cells in a column as the number of rows you want to insert. 
  1. Press “Alt”+”Shift”*+“I” together and then “R” (for Windows) or “Ctrl” + “Option” + “I”, then “R” (for Mac) to insert rows above the cells
  2. Press “Alt”+”Shift”*+“I” and then “W” (for Windows), or “Ctrl”+“Option”+“I”, then “B” (for Mac) to insert rows below the cells

*If you use Google Chrome, you don’t need to press “Shift” at this step.

Without shortcuts

  1. Select an entire row by clicking row number X (e.g., 6).
  2. While pressing “Shift”, click another row number Y (e.g., 10). 
  3. Right-click or go to “Insert” tab → “Rows”, and select if you insert |X-Y|+1 (e.g., 5) rows above or below.

The following two screenshots are for Step 3 of “Without shortcuts”.

How to insert multiple rows by right-clicking in Google Sheets

How to insert multiple rows from the menu bar in Google Sheets

How do I cut rows in Google Sheets?

With shortcuts - 1

  1. Press “Shift” and then “Space” to select the top or bottom row in the rows you want to delete.
  2. While holding “Shift” down, press “↑” or “↓” and select all rows you want to remove (we assume they are adjacent).
  3. Press “Ctrl”+”Alt”+ “-” (for Windows) or ”⌘” + “Option” + “-” (for Mac).

With shortcuts - 2

  1. Select at least one cell in each row in the range you want to delete. (e.g., cell C3 to cell C8 if you're going to delete Row 3 to 8).
  2. Press “Alt”+”Shift”*+“E” and then “D” (for Windows) or “Ctrl”+“Option”+“E”, then “D” (for Mac).
  3. Select “Delete row X-Y”.

*If you use Google Chrome, you don’t need to press “Shift” at this step.

Without shortcuts

  1. Select the top row in the rows you want to delete by clicking row number X (e.g., 8).
  2. While pressing “Shift,” click the bottom row number Y (e.g., 11)  in the rows.
  3. Right-click and click “Delete rows X-Y” (e.g., Delete rows 8-11”).

The picture below is for Step 3 of “Without shortcuts”.

How to delete multiple rows without shortcuts in Google sheets

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