How to Reconcile in QuickBooks Desktop (New and Updated)

September 12, 2022

How to Reconcile in QuickBooks Desktop (New and Updated)

Reconciliation is one of the most important accounting processes in QuickBooks. It helps you keep track of your company’s money by verifying that all your financial transactions balance out correctly. This means you have an equal balance of debits and credits. Knowing how to reconcile in Quickbooks can sometimes be tricky, but you can make the process easier by following some general guidelines when you set up your reconciliation process for the first time.

This article will explain everything you need to know so that you can get started with reconciliation in QuickBooks.

What does it mean to reconcile in QuickBooks?

The word “reconcile” comes from the word “reconnaissance,” which means to explore, examine, or investigate. This is a good way to think about reconciliation in QuickBooks. When you reconcile in QuickBooks, you are exploring your financial transactions to find out how they add up.

Specifically, you are looking for any differences between the debits and credits created by your transactions. If you find a difference between the two, then you need to figure out why. This process is called “reconciling,” and it’s an important part of accounting.

Why is it important to reconcile in QuickBooks?

If you don’t reconcile in QuickBooks, you will never know if your financial transactions are correct. This can be disastrous for your company.

Let’s say you don’t reconcile in QuickBooks, and you accidentally create a mistake. Then, you spend thousands of dollars on inventory and hire employees to sell that inventory. You could be operating your business off of false information. You might be making bad decisions. And it could be impossible to correct these mistakes unless you have accurate accounting records.

QuickBooks provides you with numerous tools to help you get accurate accounting records. Reconciliation is one of the most important tools. If you don't reconcile in QuickBooks, you won't have any way to know if your financial records are correct. Consequently, you won't be able to take any corrective action if you discover a mistake.

How do I reconcile in QuickBooks Desktop?

When you reconcile in QuickBooks Desktop, you go through each of your transactions and compare the debits and credits. If you find a difference between the two, then you need to find out where the mistake was made. To reconcile in QuickBooks Desktop, you can follow these simple steps.

1. Open the “Tools” screen. This can be done by going to the “Company” drop-down menu and selecting “Tools."

2. Next, select the “Reconcile” button. This will open a new window where you can select the account you want to reconcile.

3. Select the date range you want to investigate. Once you’ve selected the account and the date range, QuickBooks will show all the transactions that apply.

4. Click on each transaction to get more information about it. You can also click on the “Edit” button to make changes to the transaction. For example, you can edit a transaction to correct a mistake made during the initial transaction.

5. Use the “Journals” tab to add entries or correct mistakes made in your original journals.

Ultimately, there is an element of manual investigation involved with the process. But that is just the nature of reconciliation. This might sound like a lot, but the process is simple and straightforward once you get used to it, and it will save your company a ton of problems if you regularly reconcile in QuickBooks using the steps described above.

Keep in mind that you can use this exact same process regardless of whether you are using the QuickBooks Desktop application or QuickBooks Online. Either way, you'll want to reconcile regularly to make sure your accounts are always accurate and up to date.

Conclusion

Reconciliation is one of the most important accounting processes in QuickBooks. It helps you keep track of your company’s money by verifying that all your financial transactions balance out correctly. This means you have an equal balance of debits and credits.

It's fairly easy to reconcile in QuickBooks. By following the steps outlined in this article, you'll be able to ensure that your accounts are accurate and free of any errors that could hurt your company.

Recommendation

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The platform offers helpful templates and features that make accounting as easy as can be. Best of all, you can try out LiveFlow for free with a 30-minute demo. So, if you want to make your accounting workflow seamless and easy, then be sure to check out LiveFlow today.

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